|Minutes of a Committee meeting|
held on 29 October 2020
Present: Dick Baxter (Chair), Steve Cheek (Secretary), Peter Gotham (Treasurer), Jeremy Francis, Sue Gordon-Roe, Charles Hattersley.
Venue: Zoom video conference hosted by Jeremy Francis.
1. Minutes of previous meeting on 18 May and matters arising
2. The Orchard Sign
After seeing a picture of the sign we all agree it is great. Good job Peter.
It was decided to increase the distribution amount to 300 next time and to set up a system recording areas circulated to ensure widest coverage over the next few newsletters, and consider how best to use the laminated copies. It was decided that a March Spring Edition would be the next, thus skipping a Winter edition. Actions: Steve agreed to ask new members how they heard about FoMC. It could be that the newsletter is effective in gaining new members. Steve agreed to vary the distribution areas this time to achieve wider coverage. Steve to find a contact point in Berkeley Homes as they have indicated an interest in receiving the newsletter.
It was decided that, after the fine editing job Rosica did last time, we will ask her to provide her expertise into the future. Action: Steve to ask Rosica to be the official editor.
4. Regarding the priority of biodiversity issues
Midsummer Common as a potential Local Nature Reserve: Guy Belcher has suggested that part of Midsummer Common could become a LNR with a location on the NE / Cutter Ferry bridge side of the Common as a possible pilot location and a stepping stone to possible future plots. Action: Jeremy to set up a meeting with Guy Belcher and will invite Steve
Every Sunday in November there will be a volunteer opportunity in the Orchard - this is a special request for concentrated work needed for pruning. After November, this will transition back to once per month. Dick, the orchard manager, is well aware of the need to respect the Government’s Covid rules that are in place from time to time.Action: Steve to circulate news updates e.g., rain cancellations and schedule changes, to Orchard regular volunteers.
6. Treasurer’s Report
Peter introduced a revised budget, as circulated to the Committee, that reflects expenses that were not initially anticipated e.g., the new small mower and the newsletter, but also reports costs running below budget, including meeting and sign costs. There were no questions raised, and the revised budget and report on receipts and payments to date was therefore agreed.
Peter advised that the Council has asked that we review our Health and Safety and Diversity and Equal Opportunity policies that appear to have last been reviewed some years ago. Dick has added suggested policies to the website. Action: Steve to request Committee agreement to these policies.
Steve Cheek (Secretary)